TRS Group (TRS IT & TRS 24/7 Recruitment Solutions) are committed to the privacy of our clients and candidates and anyone else who may use our website. Any information you choose to share with us will only be used as per the details set out in this policy.
WHO WE ARE
For the purposes of data protection laws, TRS 24/7 Solutions Ltd ,a company registered in England and Wales company number 04733245, whose registered address is 194 – 196 High Street, Slough SL1 1JS. We are the data controller.
If you have any questions about this policy, including any requests to exercise your legal rights, please contact using the details set out below:
Email address: firstname.lastname@example.org
Postal address: TRS 24/7 Recruitment Solutions, 194-196 High Street, Slough, SL1 1JS. Please mark any written requests regarding data protection with “The Data Officer”.
THE DATA WE COLLECT ABOUT YOU AND HOW WE COLLECT IT
“Personal data”, or “personal information”, means any information about an individual from which that person can be identified
We may collect personal data from you directly (e.g. when you submit information on our website) or from third party sources, such as a client, a referee, a job site or social media.
We may collect, store and transfer different kinds of personal data about you which may include: your name, email address, telephone numbers, date of birth, job history, educational history, passport, driving licence, nationality and place of birth, immigration status (including whether you need a work permit), any information in your CV, bank details, national insurance and tax information, next of kin and family details, information contained in references and pre-employment checks from third parties, details of criminal convictions and medical history (where these are required for a role). This data is referred to as “Candidate Data” in this Policy.
If you are an individual contact at an organisation which is a client or a potential client of ours, we may collect your personal data such as your name, telephone number and email address. We may collect your personal data from you directly (e.g. when you submit information on our website) or from third party sources. This data is referred to as “Client Data” in this Policy.
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to and for the purposes set out in this Policy. These are:
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
- When you give your consent
- When necessary for the performance of a contract we have entered into or are entering into with you
- When necessary to comply with a legal or regulatory obligation
- For our legitimate interests or those of a third party, provided that your interests and fundamental rights and freedoms do not override those interests.
We have set out below a description of the ways we may use your personal data.
We may use Candidate Data:
- to register you as a candidate and to enable you to submit your CV
- to notify you of potential roles and opportunities
- to assess and review your suitability for roles and opportunities
- to introduce you and/or supply you to clients
- to engage you for a role with a client
- to facilitate our payroll and invoicing processes
- to carry out background and reference checks to verify information that you have provided
We may use Client Data:
Change of purpose
- to introduce and/or supply candidates to your organisation
- to contact your organisation in relation to our recruitment services
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us using the details set out above.If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
We will take all reasonable steps to ensure that your personal data is treated securely and in accordance with this Policy.
Information you provide to us is stored on our internal systems. We take reasonable steps to ensure that any third parties hosting our website and our other services have adequate security measures in place to protect personal data. If we share your personal data with any third party service provider in the course of providing you with our services, those third parties are required to process your data in accordance with contracts which comply with data protection legislation.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
DISCLOSURES OF YOUR PERSONAL DATA
We generally do not give your personal data to third parties but there are some exceptions.
We may share your personal data in the following ways (as appropriate):
- with clients for the purpose of introducing you to them or supplying you to them
- with past employers, referees and other third parties for the purpose of verifying information you have provided
- with any actual or prospective seller or buyer of our business and/or any assets. Information held by us about our customers and any users will be one of the transferred assets
- in order to comply with any legal obligation or as otherwise permitted by law
We will not share your data with any other organisations aside from Access Group who handle our payroll and invoicing functions. Your data will not be accessed by any staff of Access Group unless it is required to provide the services we are offering you or to fulfil a contractual obligation we have.
We may use your personal data to form a view on what we think you may want or need, or what may be of interest to you.
You will receive marketing communications from us if you have requested information or services from us and you have opted in to receiving marketing communications.
You can ask us or third parties to stop sending you marketing messages by contacting us at any time.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
YOUR LEGAL RIGHTS
Under data protection law you have the following rights in respect of your personal data:
- to request information regarding the personal data that we hold about you and the source(s) of that information. You can request a copy of any personal data we hold about you. This service is usually free of charge, although we have the right to charge a ‘reasonable fee’ in some circumstances;
- to request that we rectify any inaccuracies in relation to the personal data we hold;
- in some circumstances, to request the erasure of your personal data or object to the processing of your data;
- to object to any direct marketing;
- in some circumstances, to request that your personal data be transferred to you or a new provider if the data is processed automatically;
- to withdraw consent to us processing your personal data. This will not affect the processing already carried out with your consent; and
- to lodge a complaint with a supervisory authority. In the UK, this is the Information Commissioner’s Office. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
If you wish to exercise any of the rights set out above, please contact us using the details set out in this policy.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to a person who does not have the right to receive it.
Time limit to respond
We try to respond to all legitimate requests within 14 days of receiving the request. If the request will take longer due to the complexity of what you are asking for we will inform you of this in writing.